Faxed Documents

Faxed Documents Presented for Notarization
ASN Hot Tip, Published October 2011

The trusty fax machine… it’s still very much in use today as an alternative to emailing documents. 

It’s perfectly acceptable to perform a notarial act over a faxed document.  As with every notarial act, the signer must be present before the notary.  In addition, faxed documents presented for a traditional, “wet-ink” notarial act must bear the signer’s original, “wet-ink” signature, as follows: 

Once you have settled the issue of an original, wet-ink signature on the faxed document, and if all the other requirements of notarization are satisfied, then you may proceed with the notarial act. Complete your notary recordbook entry, and use the “Comments” section of the entry to make any additional notes you feel are necessary.
Questions, comments on this Hot Tip?  Email Kathleen@asnnotary.org

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