Identification

NOTARY FUNDAMENTALS – ASSESSING IDENTIFICATION CREDENTIALS
Published April 17, 2025

Ask the average person “What is a notary’s main job,” and a likely answer would be:  “Confirming that the person requesting the notarization is who they say they are.”

There are multiple steps to every notarization, but yes—properly identifying the person for whom you will notarize is among the most mission-critical functions a notary performs.

This important duty can be complicated by the quality and, unfortunately, the availability of expertly made counterfeit identification credentials.  

In years past, tampering with an ID credential involved a person reproducing the color and type style of a paper license, or prying apart the edges of a laminated license in order to alter the legitimate information underneath.

Thankfully today, ID credentials contain innovative security features to challenge the skills of counterfeiters. Many state-issued driver licenses contain clever and often subtle markings and features that help distinguish genuine credentials from the fakes.  

Tip:  Notaries, investigate where your state agency that issues driver licenses provides any online or printed material showing the appearance of current and recently issued driver licenses.  If such resources exist online, keep a hyperlink/links on your mobile device, for quick reference.

As always, a notary should decline to perform a notarial act if the notary is not confident that the ID credential is genuine, or if the individual cannot produce any form of identification that satisfies the specific requirements of the notary’s commissioning/appointing state.




Should You Identify Document Custodians Requesting a Certified/Attested Copy?
Published AMERICAN NOTARY, May 2013

The notarial duty of certifying/attesting a copy requires attention to certain details that may not occur to some notaries. For example, do you routinely ask the document custodian requesting the copy for satisfactory identification if he or she is not personally known? American Society of Notaries recommends that you do. For one, your state’s notarial certificate language for this duty may very well include a blank for the name of the document custodian. Don’t just take the document custodian’s word for it—ask for satisfactory identification. The same applies to your recordbook entries for certified/attested copies, which typically capture the document custodian’s information (name, address, signature). Your recordbook entries are your only evidence of the notarial acts you perform; protect the credibility of this evidence by satisfactorily identifying document custodians requesting certified/attested copies.

Questions, comments on this article?  Email support@asnnotary.org

 



Fake IDs: Be Alert and Aware!
Published American Notary, Issue 2007-#3

Every once in a while, a notary may get the uncomfortable feeling that a driver’s license presented for identification purposes is a fake. While you are NOT expected or trained to detect expertly forged identification documents, it’s still smart to be aware of how easy it is to obtain a fake ID, and how to recognize the most obvious signs of ID forgery.

The federal legislation known as the REAL ID Act of May, 2005, held the promise of reducing the number of counterfeit driver’s licenses in circulation by adding features that make the driver’s license much more difficult and costly to falsify. Some of these features include a retro-reflective laminate with an optically variable device in it that may make a line or other figure look like it is floating above or below the surface of the license. There may be a kinegram on the license—a picture that, when the card is tilted, turns into words or another picture. The license may contain a two dimensional barcode that can hold much more information than a standard barcode. It requires a special “2–D” barcode reader. The license can have a digital “watermark” that is invisible to the naked eye but reveals information to an electronic scanner.

In crafting updated driver’s licenses, each state may pick from among the available security features and decide which ones they want to use. Licenses displaying these features will certainly be accepted with greater confidence… after all, they are nearly impossible to counterfeit, right?

In fact, a growing number of the websites that offer a “novelty” driver’s license in the earlier, laminated style (cost: around $100) have expanded their capabilities to produce fakes of the newer, Real ID Act-compliant licenses. Some are so well-crafted that only an expert could detect the fraudulent ID.

So, should notaries be overly worried about fake driver’s licenses? “Worried,” no—but alert and aware, most definitely. While the greatest demand for fake driver’s licenses still seems to come from young people whose primary interest is underage drinking (not committing document fraud with a false ID), they are creating the market demand that makes counterfeit licenses readily available to everyone else.

So, don’t assume that all newer driver’s licenses with their high-tech security features are the real deal—a few might be counterfeit. Remember, while you are not expected to detect an expertly forged driver’s license, you should ask for an additional form of identification if there are ANY red flags that make you think a driver’s license might be a fake. We also offer these tips for carefully examining a driver’s license:

If you have a doubt about the genuineness of the license, ask the person questions based on information from the license or ask for another form of ID.
 
Questions, comments on this Hot Tip?  Email support@asnnotary.org

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