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Notary Recordbook Requirements by State

STATE
Red-font states have authorized remote/online notarization.
Tangible (Paper) Notarizations
Electronic Notarizations (Physical Presence)
Rule of Thumb: If the basic journal requirement does not clearly apply ONLY to paper documents, then it also applies to electronic notarizations in states where notaries may electronically
notarize.
Remote/Online Notarizations
NOTE: “A/V recording” means the notary’s recording of the audio-video communication session of a remote online notarization.
ARIZONA
Record electronic notarizations in the paper journal; see link in 2nd column. Also see Arizona Admin. Code, R2-12-1203.
Effective 7-1-20, electronic journal required, and retention of audio-video communications session recording. See Ari. Rev. Stat. §41-374
       
CALIFORNIA Cal. Gov't Code §8206
Cal. Gov't Code §8206; see link in 2nd column.
 
       
COLORADO Col. Rev. Stat. §24-21-519 Col. Rev. Stat. §24-21-519; see link in 2nd column.  
       
DELAWARE   Del. Code Titl. 29, Chapt. 43, §4301  
       
DISTRICT OF COLUMBIA    
       
FLORIDA    
Required under new law effective 1-1-20. See Laws of Florida, select PDF, view page 15, See Section 117.245
       
HAWAII Hawaii Rev. Stat. §456-15 Hawaii Rev. Stat. §456-15; see link in 2nd column.  
       
IDAHO    
Effective 1-1-20, a recording of the audio-video communication session for every remote online notarization performed must be retained.
       
INDIANA    
Effective the sooner of Secretary of State administrative rules to implement remote notarization or July 1, 2020: Ind. Code §33-42-17-8
       
IOWA    
Effective 1-1-20, a recording of the audio-video communication session for every remote online notarization performed must be retained. See enacting legislation.
       
KENTUCKY    
Effective 1-1-20, an online notary public must record all electronic notarizations in an electronic journal. A recording of the audio-video communication session for every remote online notarization performed must be retained. See Ky. Rev. Stat. §423.380
       
 MAINE
Maine Rev. Stats. 4 §955-B
Secretary of State shall recommend that every notary keep and maintain records of all notarial acts performed.

Maine Rev. Stats. 19A §654
Notaries that perform a marriage ceremony must keep a record of the transaction. ASN recommends use of a recordbook (journal).
   
MARYLAND
Md. Code §18-107 (refers to ""fair register"")
Effective 10-1-20, see Md. Code §18-219 for updated journal requirements.
Effective 10-1-20, see Md. Code §18-219 for updated journal requirements.
Effective 10-1-20, see Md. Code §18-219 for updated journal requirements. A recording of the audio-video communication session for every remote online notarization performed must be retained.
       
MASSACHUSETTS    
       
MICHIGAN    
Upon SOS approval of e-notarization and remote online notarization platforms (pending), a notary performing notarial acts using a remote electronic notarization platform must maintain a journal. See MCL §55.286b
       
MINNESOTA    
       
MISSISSIPPI Mississippi Administrative Code
Title 1, Part 5, Rule 5.15
Mississippi Administrative Code Title 1, Part 5, Rule 5.15; see link in 2nd column.
 
       
MISSOURI
Mo. Rev. Stat. §486.260; see link in 2nd column.
 
       
MONTANA Mont. Code Ann. §1-5-618(2)-(12)
Mont. Code Ann. §1-5-618(2)-(12); see link in 2nd column.
Mont. Code Ann. §1-5-618(1)-(12); see link in 2nd column.
       
NEBRASKA   Neb. Rev. Stat. §64-310
Effective 7-1-20, Online Notary must keep "secure electronic record" of notarized electronic documents; also recording of audio-video conference.
Neb. Rev. Stat. §64-409
       
NEVADA Nev. Rev. Stat. §240.201 Nev. Rev. Stat. §240.201
       
NORTH CAROLINA  
Secretary may require an electronic notary to create and to maintain a record, journal, or entry of each electronic notarial act. See N.C. Gen. Stat. §10B-126
 
       
NORTH DAKOTA
Journal required under N.D. Cent. Code §44-06.1-16.1 applies for remote/online notarization of electronic and tangible documents as authorized by North Dakota law. See link in 3rd column.
 
       
OHIO    
Effective 9-20-19, online notary public must maintain one or more electronic journals for recording all online notarizations performed, including recording of the audio-video communication session. See Ohio Rev. Code §147.65
       
OKLAHOMA    
Effective 1-1-20, notary public must record all remote online notarial acts in an electronic journal, and retain a recording of the audio-video communication session. See Section 7 of SB 915.
       
OREGON
Or. Rev. Stat. §194.300; see link in 2nd column.
Also OARs 160-100-0210
 
       
PENNSYLVANIA
57 Pa. Cons. Stat. §319
(Note: each notarial act must be indicated as a separate entry in the journal.)
57 Pa. Cons. Stat. §319; see link in 2nd column.
(Note: each notarial act must be indicated as a separate entry in the journal.)
 
       
TENNESSEE
Tenn. Code Ann. §8-21-1201(b); see link in 2nd column.
       
TEXAS
Tex. Gov. Code §406.014,
Tex. Civ. Prac. & Rem. Code §121.012,
1 TAC §87.40;

see links in 2nd column.
       
 UTAH    
       
VERMONT
(SOS had to concede/give up journaling)
(SOS had to concede/give up journaling)
Remote/online ONLY if SOS creates rules and standards. No mention in statute of journaling or a/v recording.
       
VIRGINIA  
Va. Code Ann. §47.1-14(C); See link in 3rd column.
       
WASHINGTON
Wash. Rev. Code §42.45.180; See link in 2nd column.
Effective 10-1-20 (effective date of remote notarization), §42.45.180 would be applicable to notarizations performed remotely and would also be subject to any administrative rules that are adopted.
       

This table contains links to the primary state statutes or rules regarding journal entry requirements. User is responsible for thoroughly reviewing all applicable statutes or rules.  Information is updated frequently, but may not reflect very recently changed or enacted requirements.

While some states' laws do not require recordkeeping, the practice is widely held to be a notarial best practice that is strongly recommended by commissioning officers and notary experts.

Updated Sept 11, 2019
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