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State Information for Iowa

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Iowa Notary Requirements and Information

Temporary Notary Procedures, COVID-19 Pandemic: State Governors have issued Executive Orders to establish Notary procedures for using audio-video communications to perform notarial acts for remotely located principal signers. CLICK HERE to see if your state is under such an order.

Iowa Notary Commission Qualifications
Notary applicants must:
• be at least 18 years old;
• be a citizen or permanent resident of the U.S.
• be able to read and write English;
• be a resident of the state of Iowa or a resident of a bordering state that is employed in Iowa; and
• not be disqualified to receive a commission under section 9B.23.

How to Apply to Become an Iowa Notary
See detailed information including applicable fees, on the website of Iowa Secretary of State: https://sos.iowa.gov/business/FormsAndFees.html#NC9B

Appointing Officer
Secretary of State

Term of Office
• 3 Year Term (Iowa resident)
• 1 Year Term (Non-resident)

Notary Education and/or Exam Requirement
Initial training required, traditional Notaries. Additional training (initial and refresher) on performance of remote notarial acts required, Remote Notaries.

Notary Bond Requirement
Not Required

Notary Recordbook (Journal) Requirement
• Paper notarial acts - not required.
• Effective 7-1-20, a recording of the audio-video communication session for every remote online notarization performed must be retained. Also effective 7-1-20, the technology chosen by a Remote Online Notary for performance of remote online notarizations must provide an electronic journal that complies with Iowa's administrative rule requirements regarding documenting electronic notarial acts.

Notary Seal Requirement
• “Official stamp” required, paper notarial acts; ink stamp or embossing seal. Must be photographically reproducible.
• Official stamp for electronic notarial acts allowed, not required, but notarial certificate must contain certain specified information. If electronic official stamp used, must be capable of being copied together with the electronic record/document.

Authorized Duties
• Oaths/affirmations;
• verification upon oath/affirmation (jurats);
• acknowledgments and proofs;
• witness or attest signatures;
• certify or attest copies;
• note protests.
• An Iowa Online Notary may notarize for a remotely located individual by means of communication technology, subject to requirements and limitations in statutes and any administrative rules; and may certify that a tangible copy of an electronic record is an accurate copy of the record.

Change of Name, Address or Eligibility Status
See detailed information on the website of the Iowa Secretary of State: https://sos.iowa.gov/business/FormsAndFees.html#NC9B


Contact Information for the State of Iowa

State of Iowa Notary Website
http://sos.iowa.gov/notaries/about.html

State of Iowa Online Notary FAQs
http://sos.iowa.gov/notaries/about.html

State of Iowa Online Notary Search
https://sos.iowa.gov/search/notary/search.aspx

Phone Number
(515) 281-5204

Mailing Address
Secretary of State
Notary Division
Lucas Building, 1st Floor
Des Moines, IA 50319


Apostille Certification Information

Phone Number
(515) 281-5204

Further Information
http://sos.iowa.gov/business/FormsAndFees.html#CertsAndCopies



All rights reserved. This information was compiled by the American Society of Notaries. The content of this page may not be reproduced without permission in writing from the American Society of Notaries. Copyright 2020

Information on this page is provided with the understanding that the user is solely responsible for his/her knowledge of notarial law, procedures and practices. The information contained on this page is for informational purposes only and should not be construed as legal advice. All information is subject to change without notice and therefore is provided “as is,” free of warranty of any kind. Last updated August 2020.


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