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State Information for Maine

Maine Notary Public Commission Requirements and Information

Appointing Officer
Secretary of State

Notary Commission Qualifications
Applicants must:
• be at least 18 years old;
• be a resident of Maine or a resident of a bordering state and is regularly employed in the state of Maine;
• demonstrate a proficiency in the English language;
• not have had a notary commission revoked for official misconduct in the state of Maine or any other state within 5 years from the date applying; and
• not have been convicted of a crime in which rendered sentencing to imprisonment for one or more years, furthermore certain crimes involving dishonesty render any applicant ineligible for 10 years.

How to Apply
See detailed information including applicable fees, on the website of the Maine Secretary of State: http://www.maine.gov/sos/cec/notary/notaries.html

Term of Office
7 Year Term for Maine Residents
→4 Year Term for New Hampshire Residents

Notary Education and/or Exam Requirement
Exam Required (Exam is included with application and is open-book)

Notary Bond Requirement
Not Required

Notary Recordbook (Journal) Requirement
Not Required*
→Notaries are required to keep records of all marriages performed.
→Maine prohibits notaries from obtaining the signer’s thumbprint for a recordbook entry, even if the signer provides it voluntarily.

Notary Seal Requirement
Not Required (OPTIONAL, but recommended)

Authorized Duties
• oaths/affirmations;
• acknowledgments and proofs;
• solemnize marriage vows;
• note protests.
Note: Because Maine law is silent on whether notaries may certify copies of original documents, Maine's Secretary of State "strongly" recommends that instead, the document custodian certify a copy's authenticity by executing a sworn affidavit before a notary.

Change of Name, Address or Eligibility Status
See detailed information on the website of the Maine Secretary of State: http://www.maine.gov/sos/cec/notary/notaries.html


Contact Information for the State of Maine

State Notary Website
http://www.maine.gov/sos/cec/notary/notaries.html

State of Maine Online Notary Handbook
http://www.maine.gov/sos/cec/notary/notaryguide.pdf

Maine Notary Online Search
http://www5.informe.org/online/notary/search/

Phone Number
(207) 624-7752

Mailing Address
Secretary of State
Division of Corporations, UCC and Commissions
101 State House Station
Augusta, ME 04333-0101


Apostille Certification Information

Fees
$10.00 per signed document

Phone Number
(207) 624-7736

Further Information
http://www.maine.gov/sos/cec/notary/apostilles.html

This information was complied by the American Society of Notaries • Copyright 2013
Last Updated MARCH 2013

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