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State Information for Montana

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Montana Notary Requirements and Information

Montana Notary Commission Qualifications
Notary applicants must:
• be at least 18 years old;
• be a resident of Montana or employed in Montana;
• Be a citizen or permanent legal resident of the United States;
• be able to read and write English;
• not be disqualified to be commissioned under MCA 1-5-621: https://leg.mt.gov/bills/mca/title_0010/chapter_0050/part_0060/section_0210/0010-0050-0060-0210.html.

How to Become a Montana Notary
See detailed information including applicable fees, on the website of the Montana Secretary of State: https://sosmt.gov/notary/applying-for-a-commission-new-and-renewal/

Appointing Officer
Secretary of State

Term of Office
4 Year Term

Notary Education and/or Exam Requirement
Exam required; exam based on the course of study required to be offered by the Secretary of State or an approved entity. All new applicants (first-time Montana notary commission applicants or those whose previous commission has been expired for 30 days or more) must take and pass an examination administered by the Secretary of State’s Office or by an entity approved by the Secretary of State. Effective 10-1-19, education and exam required, electronic notaries and remote/online notaries.

Notary Bond Requirement
$25,000 Notary Bond Required

Notary Recordbook (Journal) Requirement
Recordbook (journal) required, paper and electronic notarial acts.*
*A notary may keep more than one journal at a time. Both a permanently bound paper journal or a permanent, tamper-evident electronic journal are allowed. If a notarial act is performed utilizing audio/video technology as authorized by statute, the notary must electronically record the entire communication and keep a copy of the recording.

Notary Seal Requirement
Ink Stamp Required*
*Blue or black ink specified. Notaries are required to use an ink stamp prescribed by the Secretary of State. Must have the same appearance as the ink-stamp image on a paper record.

Authorized Duties
• take acknowledgments;
• administer oaths/affirmations;
• take verifications upon oath or affirmation (jurats);
• certify or attest copies;
• witness or attest signatures;
• certifying transcripts of depositions or affidavits (only for notaries that are knowledgeable of the applicable legal requirements); and
• execute protests (only for notaries that are knowledgeable of the applicable legal requirements).

Change of Name, Address or Eligibility Status
See detailed information on the website of the Montana Secretary of State: https://sosmt.gov/notary/changing-and-updating-your-information/

Contact Information for the State of Montana

State Notary Website

State of Montana Laws, Rules and Ethics

Phone Number
(406) 444-5379

Mailing Address
Montana Secretary of State
Certifications and Notary Services
P.O. Box 202801
Helena, MT 59620-2801

Apostille Certification Information

Phone Number
(406) 444-1877

Further Information

All rights reserved. This information was compiled by the American Society of Notaries. The content of this page may not be reproduced without permission in writing from the American Society of Notaries. Copyright 2020

Information on this page is provided with the understanding that the user is solely responsible for his/her knowledge of notarial law, procedures and practices. The information contained on this page is for informational purposes only and should not be construed as legal advice. All information is subject to change without notice and therefore is provided “as is,” free of warranty of any kind. Last updated January 2020.

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