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State Information for Oregon

OREGON NOTARY SUPPLIES:
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Oregon Notary Requirements and Information

Oregon Notary Commission Qualifications
Notary applicants must:
• be at least 18 years old;
• be a resident of the state of Oregon or have regular employment or practice in the state;
• be able to read and write English;
• not have had a notary commission revoked within 10 years of the date applying;
• not have been convicted of a felony or a crime involving fraud, dishonesty or deceit within 10 years of the date applying;
• not have been found by a court to have practiced law without a license or engaged in an unlawful trade practice;
• not have been convicted of acting as or otherwise impersonating a notary public, obstructing governmental or judicial administration, or engaging in the unlawful practice of law.

How to Apply to Become an Oregon Notary
See detailed information including applicable fees, on the website of the Oregon Secretary of State: https://sos.oregon.gov/business/Pages/notary-qualification.aspx

Appointing Officer
Secretary of State.

Term of Office
4 year term.

Notary Education and/or Exam Requirement
Education course required for new applicants, and renewing Notaries whose commissions will lapse before renewal forms are received by the Secretary of State. Online or a live classroom environment. Exam required, new and renewing Notaries.

Notary Bond Requirement
Not required.

Notary Recordbook (Journal) Requirement
• Recordbook required, paper and electronic notarial acts. Tangible book shall be bound, chronological journal, consecutively numbered pages. Page numbers must be preprinted. Line numbers must be preprinted as well. Must include inside cover area for Notary information and other information. More than one active journal at a time is allowed.
• Electronic journals must be permanent, tamper-evident and comply with the Secretary of State’s administrative rules.

Notary Seal Requirement
• “Official stamp” required, paper notarial acts. Must be legible and photographically reproducible. For ink-stamp, permanent ink is specified; black or dark blue ink recommended. Embossing seal allowed ONLY in conjunction with ink stamp.
• Official stamp optional on an electronic document but only if certain specified information is included in the notarial certificate.

Authorized Duties
• Oaths/affirmations;
• verifications upon oath/affirmation;
• acknowledgments;
• witness or attest signatures;
• certify/attest copies;
• note protests (ONLY Notaries who are officers or employees of a financial institution, trust company or investment company, or serving under the direct supervision of such an officer or employee; OR an active member of the Oregon State Bar, or serving under the direct supervision of an active member of the Oregon State Bar.)

Change of Name, Address or Eligibility Status
See detailed information on the website of the Oregon Secretary of State: https://sos.oregon.gov/business/Pages/update-a-commission-record.aspx


Contact Information for the State of Oregon

State of Oregon Notary Website
https://sos.oregon.gov/business/Pages/notary.aspx

State of Oregon Notary FAQs
https://sos.oregon.gov/business/Pages/oregon-notary-public-faq.aspx

State of Oregon Notary Public Guide
https://sos.oregon.gov/business/Documents/notary-guide/notary-guide.pdf

Phone Number
(503) 986-2200

Mailing Address
Secretary of State Corporation Division
Notary Section
255 Capitol Street NE, Suite 151
Salem, OR 97310


Apostille Certification Information

Phone Number
(503) 986-2200

Further Information
https://sos.oregon.gov/business/Pages/apostille.aspx



All rights reserved. This information was compiled by the American Society of Notaries. The content of this page may not be reproduced without permission in writing from the American Society of Notaries. Copyright 2020

Information on this page is provided with the understanding that the user is solely responsible for his/her knowledge of notarial law, procedures and practices. The information contained on this page is for informational purposes only and should not be construed as legal advice. All information is subject to change without notice and therefore is provided “as is,” free of warranty of any kind. Last updated August 2020.


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