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State Information for Pennsylvania

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Commonwealth of Pennsylvania Notary Public Requirements and Information

Appointing Officer
Secretary of the Commonwealth

Notary Commission Qualifications
Applicants must:
• be at least 18 years of age;
• be a resident of the Commonwealth, or a non-resident with a place of ongoing employment or practice in the Commonwealth. The Department of State may ask for an employer's written confirmation that its non-resident applicant needs a Pennsylvania notary commission for purposes of his or her employment or practice.
• be a citizen or permanent legal resident of the United States.
• be able to read and write English.
• have completed at least three hours of approved notary education within the six months immediately preceding application (applicable to ALL Notary Public applicants--those seeking an initial commission, and those seeking reappointment).
• have passed the examination required for applicants seeking an initial commission, or reappointment following lapse of the existing commission [57 PA. C.S. §322(a)].
• not be disqualified to receive a commission due to any act or omission stated in Pennsylvania law [57 PA. C.S. §323].
• comply with other requirements established as necessary by Department regulations.

How to Apply
See detailed information including applicable fees, on the website of the Pennsylvania Department of State: http://www.dos.pa.gov/OtherServices/Notaries/NotaryServices/Pages/default.aspx#.VBMTnvldUQ0

Term of Office
4 Year Term

Notary Education and/or Exam Requirement
Education course required; new and renewing notary applicants. Course must be at least 3 hours taken either online or classroom environment and must be taken within a 6-month period preceding commission application. Exam required; first time applicants and renewing but commission lapsed - Effective Oct 26, 2017.

Notary Bond Requirement
10,000 Notary Bond Required

Notary Recordbook (Journal) Requirement
Law change effective Oct. 26, 2017. Recordbook (Journal) Required. Paper (“tangible”) or electronic journal. May maintain separate journals for paper and electronic notarizations. Paper journal must be bound with chronologically numbered pages. Electronic journal must be tamper-evident and comply with Department of State regulations. See statute for entry requirements. Additional requirements will be enacted by Department regulations; effective date pending.

Pennsylvania Notary Seal Requirement
Ink Stamp Required
→Embossing seal may ONLY be used in conjunction with the official ink stamp.

Authorized Duties
• take acknowledgments;
• take verification on oath or affirmation;
• administer oaths and affirmations;
• witness or attest a signature;
• certify or attest a copy of a record or deposition; and
• note a protest of a negotiable instrument.

Change of Name, Address or Eligibility Status
See detailed information on the website of the Pennsylvania Department of State: http://www.dos.pa.gov/OtherServices/Notaries/NotaryServices/Pages/Update-Information-.aspx


Contact Information for the Commonwealth of Pennsylvania

Commonwealth Notary Website
http://www.dos.pa.gov/OtherServices/Notaries/Pages/default.aspx#.VSZ6KvDD-KU

Phone Number
(717) 787-5280

Mailing Address
Division of Legislation and Notaries
210 North Office Building
Harrisburg, PA 17120


Apostille Certification Information

Phone Number
(717) 787-5280

Further Information
http://www.dos.pa.gov/OtherServices/Certifications_Apostilles/Pages/default.aspx#.VSZ6dfDD-KU

This information was compiled by the American Society of Notaries • Copyright 2018
Last Updated JANUARY 2018

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